Overview
This program is used to establish the parameters that control the behavior of the Rootstock Accounts Payable functions.
Prerequisites
Financial Company Master: The Financial Company Master must exist for the Company with which the given AP Control record is being added.
GL Accounts (Chart of Accounts): Appropriate GL Accounts that are needed for AP functionality must exist, with the proper AP Account Type and GL Account Type required for various fields.
Credit Card Accounts: At least one Credit Card Account should exist that can be used as the Accounts Payable default for the given Financials Company.
Reason Codes: At least one Reason Code should exist that can be used as the Accounts Payable default for the given Financials Company.
Navigation
Financial System Admin > AP Control
Processing
AP Control record – add or edit
Key Fields
Header Section
Company Number: The company for which this AP Control record pertains.
Multiple Transactions per Session: When checked, Payable Transactions will come across from PO-AP Match in “groups” containing one or more Payable Transactions. When unchecked, each Payable Transaction is its own session (one-for-one).
Default Credit Card Account: Default Credit Card Account used when a Vendor has a Pay Type of Credit Card, and the Credit Card Account is not otherwise specified.
Default Prepay Hold Reason Code: When a Prepay Payable Transaction is placed on Hold, this is the Reason Code that is defaulted (and that can be overridden as necessary).
Package for 1099 Printing: Define the application used for printing 1099's, if applicable. Current options are
Default 1099-MISC Template: Defines the 1099-MISC template to be defaulted in the 1099 process. Additional values can be added to picklist values to select from. Current option = AP1099.
Default 1099-NEC Template: Defines the 1099-NEC template to be defaulted in the 1099 process.
WHT Certificate Template: Defines the WHT Certificate template to be defaulted in the WHT Certificate Workbench process. Additional values can be added to picklist values to select from. Current option = VendorWHTCertificate.
WHT Return Template: Defines the WHT Return template to be defaulted in the WHT Return Workbench process. Additional values can be added to picklist values to select from. Current option = WHTReturn.
Default Remittance Advice Template: This field carries the default RootForms template used to generate Remittance Advice documents from Payment Selection. This template will be used unless overridden on a Vendor-Company.
Exclude CR Applications from Pay Details: When enabled, this indicator bypasses the adding of Vendor Credit applications done outside of the payment process to the Payment Details objects.
Package for Check Printing: Define the application used for printing checks, if applicable. Current options are
Default Check Print Template: Defines the check print template to be defaulted in the check print process. Additional values can be added to picklist values to select from. Current option = Accounts Payable Check.
Days Between Check Runs: Set value here for the typical number of days between check runs. Default = 7, but can be adjusted by the user. The value must be between 1 and 365.
Remittance Details per AP Check: Defines the number of lines of remittance details to display on a given AP check. The limit is 999 lines.
Void Checks on Cancel of Payment Session: When checked, printed checks will be voided when canceling a Payment Session.
Prevent Delete of Payable Transactions: Payable transactions cannot be deleted when checked.
Use Invoice Due Date for Payment Date: When checked, the Invoice Due date will be used as the payment date when generating Payments in a Payment Session (all payment types).
Reject duplicate upload transactions: With this option active, any Payable Transactions uploaded through APATO/created from UI that have a Document Number that already exists on a Payables Invoice will be rejected as a duplicate.
Payment Offset Payment Day: This field carries the day of the month used to derive the Payment Date for the offsetting of Payable and Receivable Transactions.
Payment Offset Clearing Account: This field is used on the offsetting AR Credit Memos (DR) and AP Vendor Credits (CR) created as part of the Payment Offset process.
Create JBF Export from Payment Session: This field activates the creation of data to support the export of Payment Session data in Japanese Bank Format. The JBF object is populated for a given session at the time the session is closed and posted.
JBF Export Sent in EBCDIC (vs. JIS): This field indicates that the Japanese Bank Format export will use the EBCDIC character set, as opposed to the Japanese Industrial Standard (which is the same as ASCII).
Round Payment Bank Currency Amt by Txn: When checked, this causes the AP Payment Amount in Bank Currency to be the sum of individually rounded transaction Bank Currency Amounts on the Payment Selection Session.
NOTE This is only applicable when the JPY No Decimals feature is enabled and the Home Currency and Bank Currency are JPY.
Account Tab
Default AP Account: Default AP Account used when performing manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Accounts Payable.
Default Freight Account: Default Freight Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Freight.
Default Tax Account: Default Tax Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Tax.
Default AP Exchange Rate Variance Acct: Default AP Exchange Rate Variance Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Foreign Exchange Variance.
Default Terms Discount Taken Account: Default Terms Discount Variance Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Terms Discount Taken.
Default Accrued AP Account: Default Accrued AP Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Accrued Accounts Payable.
Receipt Exchange Rate Variance Account: Default Receipt Exchange Rate Variance Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Foreign Exchange Variance.
Bank Outgoing EFT/ACH Charges: Default Bank Outgoing EFT/ACH Charges Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Bank Service Charges: Default Bank Service Charges Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Default Bank Bal Adjust Clearing Account: Default Bank Balance Adjustment Clearing Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Default Cash Transfer Variance Account: Default Cash Transfer Variance Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Default Voided Payment Clearing Account: Default Voided Payment Clearing Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Default Bank-Reported CC Payment Dr Acct: Default Bank-Reported Credit Card Payment Debit Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Single-Currency Payment Variance Account: Default Single-Currency Payment Variance Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Multi-Currency Payment Variance Account: Default Multi-Currency Payment Variance Account used when performing applicable manual AP transactions within the given company. The dropdown is filtered to only display those GL Accounts where the GL Account Type = Expense.
Default Trade Discount Account: Default Trade Discount Account which will be carried to the AP Transaction Batch where it will be used to default AP Transaction Lines and Distributions within the given Company. The dropdown is filtered to only display those GL Accounts where the AP Account Type = Trade Discount.
SEE ALSO
Financial Company Master
GL Accounts (Chart of Accounts)
Credit Card Account
Reason Codes
