Bank Card Transaction Template

Overview

This program is used to create pre-defined Bank Card Transaction Templates, which when selected in the Add Bank Card Transaction process (see Processing Bank Card Transactions), will pre-populate the transaction information. This reduces the amount of time required to enter a Bank Card Transaction and simplifies the capturing process.

For example, a pre-defined travel expense template can be used for entering travel expenses. The GL Account, Payee, Description, Amount, Division, Project, Dimensions, etc to be associated with this template can be predefined.

Navigation

General Ledger > Bank Card Transaction Template

Process

• Select the Bank Card Transaction Template program
• The following fields are displayed in the Bank Card Transaction Template page:
  • Company: The Company to which the Template is associated 
  • Txn Template ID: [Required field].This is the unique ID as user assigns to the template. Due care should be taken in the naming convention for this field, as this name displayed in the Template field when adding a Bank Card Transaction. For example, "Travel - East - Admin" could be the name used for Travel expenses for the Admin department in the Eastern Division.
  • Description: User defined description for the template. This text field is limited to 100 characters
  • Expense Account: This is a lookup to the GL Expense Account against which this expense will be recorded
  • Default Amount: The total Amount of this transaction in the Bank Card Account Currency
  • Payee: The name of the Payee for this transaction (for.e.g. Walmart, American Airlines). This text field is limited to 100 characters
  • ODC Code: The Other Direct Cost Code (if any) applicable to this transaction
  • Division: A lookup to the Division against which this expense will be recorded 
  • Project: A lookup to the Project against which this expense will be recorded
• Once the above information is captured, click Save
• Once saved, the active dimension field for the company will be displayed. To associate a dimension value to the transaction, click Edit
• The Dimension Values to be associated with the transaction can be selected from those appearing in the dropdown box. Once the appropriate dimensions have been selected, click Save
• The template is now complete and ready to be used in the creation of a Bank Card Transaction.

SEE ALSO