Overview
Miscellaneous Charges may be used for non-recurring charges, and will be included in billings via the processing of Recurring Charges. These charges are one time as opposed to Recurring Charges and will be included in a Recurring Billing run as scheduled. The Contract Charge can be applied as a Contract wide charge or associated to a Covered Device/Shipped Item Warranty when added to a Sales Contract.
Application
Creation of one-time (Non Recurring) charges for inclusion in a Recurring Billing run as scheduled.
Prerequisites
Product Master setup. Refer to the How to Create and Manage Non Recurring Miscellaneous Contract Charges document for setup instructions.
Navigation
Sales Contract Maintenance (whilst not in Edit Mode within the Sales Contract)
Processing
- Navigate to the Sales Contract where the Miscellaneous Charge is to be added.
- Click on New Contract Miscellaneous Charge button (a new window will appear) or click Edit to amend an existing Charge.
- Populate all fields as required and Save.
Once a Contract Miscellaneous record is saved, the following button will appear when in view mode:
- Sales Account Distribution: If the revenue associated to the charge needs to be distributed across multiple Sales Accounts, the Sales Accounts can be defined here by clicking on the button and adding records as required. The total percentage cannot exceed 100% but can be less. If the distribution does not total 100%, the undistributed portion will be assigned to the Revenue Account defined on the Contract Charge record.
Fields
Contract Master: This is the Contract for which this record is associated.
Miscellaneous Charge Product: This is the Miscellaneous Product that is the vehicle for this charge. ust be a valid Rootstock Product in the Sales Division in which the Contract exists.
Contract General Misc Charge: When checked, this Miscellaneous Charge is not designated for a specific Covered Serial Device (Shipped Item Warranty), but for any Product. When checked, the Covered Serial Device field will be disabled.
Covered Serialized Device: Required when Contract General Misc Charge checkbox is not checked. Must be a valid Shipped Item Warranty device for the given Contract Master.
Charge Amount: The amount to be charged for this Miscellaneous Charge Product. Value is initialized to the Price from the Product record (modified by any Customer-specific pricing) but can be overridden. Value must be greater than $0.
Billable After This Date: Date after which applicable billing can be performed. Defaults to TODAY.
Internal Comment: Comments that will not print on standard print templates. Alpha-numeric value up to 255 characters in length.
Charge Released for Billing: Once checked, this charge can be billed as appropriate.
Revenue Account: The primary Sales (Revenue) Account against which this charge will be made. Note that an Account Distribution record may be added when more than one Sales (Revenue) Account is required. Must be a valid Sub Ledger Account with a GL Type = Revenue.
Taxable: When checked, indicates that this charge is taxable, enabling the Tax Rate field. Field defaults to setting on Miscellaneous Charge Product record.
Tax Rate: When charge is taxable, this is the Tax Rate that will be used. Value is defaulted from the Customer Ship-To Address Tax Location value but can be overridden.
Tax Verified: When a third-party address and tax verification application is enabled for Sales Division (e.g., Avalara Tax), this flag indicates that the Tax Rate has been verified by said application (field is checked).
Date Included in Periodic Billing: Once this Miscellaneous Charge is billed, this field is updated automatically with the date on which it was billed.
External Comment: Comments that will print on standard print templates. Alpha-numeric value up to 255 characters in length.
SEE ALSO
