Overview
Products for Purchase provides the ability of defining Product Master records that will be sold against the Sales Contract (typically Stock, Configured or Kit Products) with committed amounts, preset pricing or discounts and warranties if applicable.
Application
To be used when wanting to define Products that will be sold as part of the Contract or when wanting to restrict only certain Products to be sold via the Contract.
Prerequisites
Product Master setup. Refer to the Products documention for more information.
Navigation
Sales Contract Maintenance (whilst not in Edit Mode within the Sales Contract)
Processing
- Navigate to the Sales Contract where the Product for Purchase is to be added.
- Click on New Contract Products for Purchase button (a new window will appear) or click Edit to amend an existing Product.
- Populate all fields as required and Save.
Once a Product for Purchase record is saved, the following buttons will appear when in view mode:
- Sales Account Distribution: If the revenue associated to the charge needs to be distributed across multiple Sales Accounts, the Sales Accounts can be defined here by clicking on the button and adding records as required. The total percentage cannot exceed 100% but can be less. If the distribution does not total 100%, the undistributed portion will be assigned to the Revenue Account defined on the Contract Charge record.
- Product Purchase Schedule: Product Shipment schedules can be defined that will interact with Sales Orders created via the Sales Contract. Once a schedule is defined, SO Lines will be auto populated (when the SO is created via the Sales Contract) based on the next scheduled Qty and Date. The SO Lines created by the schedule can be overridden if required.
Fields
Sales Contract: The Contract ID of the Contract for which Products for Purchase are being added.
Product: Products to be purchased against the given Sales Contract.
Commitment Quantity: The quantity committed for purchase during the duration of the given Contract for the Product defined.
Unit Price: The Unit Price agreed upon for this Product on the given Contract. Upon entering the Commitment Quantity, the Rootstock “pricing engine” determines a price in the same manner as when entering a SO Line, however the resulting price can be overridden.
Discount Pct.: The default discount set for this Product on a SO Line added referencing the given Contract. Upon entering the Commitment Quantity, the Rootstock pricing engine determines a discount percent in the same manner as when entering a SO Line, however the resulting discount can be overridden.
Revenue Account: The Sales Account (Revenue Account) debited when a SO Line for this Product against the given Contract ships. Note that a distribution can be defined when billings need to be distributed across multiple accounts (see Sales Account Distribution).
Purchase by Date: The agreed upon date by which this Product will be purchased without invoking any penalties.
Unit Penalty Amount: The amount per unit that the Customer is penalized when this Product is purchased after the Purchase by Date.
Activation Grace Period (Days): This is the number of days allowed between the time of purchase and when recurring charges start accruing if the device has not yet been activated.
Associated Recurring Charge Product: This field is required whenever the Rootstock Product Master has Associated Recurring Charges defined for it.
NOTE A given Rootstock Product Master may have multiple Associated Recurring Charges, but this record only allows one, in which case one needs to be selected for the given Product for Purchase. If the Product only carries one Associated Recurring Charges record, this field will be defaulted to it. If no Associated Recurring Charges have been associated with the Product Master, then this field is NOT required, but can optionally be set.
Warranty Type: The Warranty Type, defaulted from the Product record or SO Control record (if not set for Product) that will be used on the Warranty record once the Product ships.
NOTE Upon saving the record, several additional fields will appear in View Mode.
Quantity Purchased: The total quantity purchased of this Product against the given Contract.
Tax Rate: When the Product for Purchase is taxable, this is the Tax Rate defined to be used (set from the Contract header).
Tax Amount: The calculated Tax Amount based on the Product's price and the Tax Rate defined.
Price Details Section
Unit Price: The Unit Price agreed upon for this Product on the given Contract.
Price Source: The source of how the given price was derived, as defined below:
Pricing:
- AGQ: AgPrdQty Agreement Product Qty Pricing
- AGV: AgPrdVol Agreement Product Volume Pricing
- AGP: AgPrd Agreement Product Pricing
- PCQ: CusPrdQty Customer Product Qty Pricing
- PCP: CusPrd Customer Product Pricing
- PDQ: DtEffPrdQty Date Effective Product Qty Pricing
- PDP: DtEffPrd Date Effective Product Pricing
- PRQ: PrdQty Product Qty Pricing
- PRP: Prd Product Pricing
- ROL: Rlup Rollup Pricing
Calculated Price Basis: Once the System Calculated Price is derived, it is adjusted by the Calculated Price Discount to arrive at the Calculated Price Basis, which is used to default the Unit Price which can then be overridden on the SO Line.
System Calculated Price: System Calculated Price for this line. See Price Source for how both price and price discount was derived.
- Positions 1-3 denotes price source
- Positions 4-6 denotes discount source
Default Discount Source: The source of how the given discount was derived, as defined below:
Discounting:
- AGQ: AgPrdQty Agreement Product Qty Discount
- AGV: AgPrdVol Agreement Product Volume Discount
- AGP: AgPrd Agreement Product Discount
- CUP: CusPrd Customer Product Pricing Discount
- CUD: CusPrdGrp Customer Product Group Discount
- CUS: Cus Customer Discount
- CC: CusClsPrd Customer Class Product Discount
- CCC: CusClsPrdGrp Customer Class Product Group Discount
- CCL: CusCls Customer Class Discount
Calculated Price Discount: The Calculated Discount percentage applied to the given line item.
SEE ALSO
Sales Contracts Overview
Sales Contracts - System setup and related modules
Sales Contract Creation and Management
