Overview
Project Charge Codes are used to classify project-related transactions. Once the Project Charge Code record is established, a project budget can be entered on the Budget tab. The budgeted project costs are the planned project costs against which the actual costs are compared. The system will update the actual cost values as they occur on the Actuals tab. When turned on for a Project, Project Charge Codes are mandatory.
Prerequisites
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In the System Configuration record, the 'Project Charge Code Active' field must be enabled to make the 'Project Options' tab appear on the Division Master page. Contact Customer Support to enable this field.
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Division Master > Project Options tab
The field 'Project Charge Code Active' should be checked. Checking the field 'Project Default – Charge Code Active' is optional. This will default to checking the 'Project Charge Code Active' checkbox when creating a new Project Master record. The user may only choose one of the two options on the Division master, Job Code OR Project Charge Code.
Navigation
Project Charge Code
Processing
Project Charge Code functionality is mutually exclusive with Job Code functionality. If Project Charge Code is enabled at the division level, the 'Project Charge Code Active' checkbox will appear as editable on new Project Master records.
The user will stamp a Charge Code on the Rootstock Cost Transaction by referencing a Project Charge Code on the supplies and demands. That enables the Actual Cost of Work Performed (ACWP) by Project / Project Charge Code capability. ACWP is distributed by type of cost and displayed on the Actuals tab in the Project Charge Code record.
On a project, there exist three modes:
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WBS Active - Project Charge Code is active in the Project Master; the user can carry inventory and cost by Project-Charge Code. Project Charge Code is mandatory when turned on for a Project.
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Job Codes Active - Job Charge Code is active in the Project Master; there is no inventory and cost by Project-Charge Code. Job Codes are not mandatory when turned on for a Project.
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Neither is Active
With WBS Active, the user must specify the Project Charge Code when performing the following process:
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Work Order (Work Order Operation and Work Order Component reference back to Work Order)
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Sales Order Line (Sales Order Demand references back to Sales Order Line)
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Purchase Order Line (PO Component Demand references back to Purchase Order Line)
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RMA Detail
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Inventory Requisitions and Indirect Requisition (used to initialize Purchase Order Line)
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Inventory By Location and all material movements
Fields
Division: The Inventory Division for which this Project Charge Code will be used.
Project: Required Project Master that this Project Charge Code is associated with.
Project Charge Code: Required user-defined unique identifier for Project Charge Code, up to 30 characters in length.
Job Code: The Job Code associated with this Project Charge Code. Required if the "Job Codes Active" is checked on the above selected Project. This field is not enabled or used when Project Charge Code is active.
Description: User-defined Project Charge Code description, up to 100 characters in length.
Budget Tab
Budget – Material: Amount budgeted for Material costs expected to be charged to this Project Charge Code.
Budget – Labor: Amount budgeted for Labor costs expected to be charged to this Project Charge Code.
Budget – Labor OHD: Amount budgeted for Labor overhead (OHD) costs expected to be charged to this Project Charge Code.
Budget – Machine OHD: Amount budgeted for Machine OHD costs expected to be charged to this Project Charge Code.
Budget – Material OHD: Amount budgeted for Material OHD costs expected to be charged to this Project Charge Code.
Budget – Subcontract Labor: Amount budgeted for Subcontract Labor costs expected to be charged to this Project Charge Code.
Budget – Subcontract Material: Amount budgeted for Subcontract Material costs expected to be charged to this Project Charge Code.
Budget – Indirect ODC: Amount budgeted for Indirect Other Direct Costs (ODC) costs expected to be charged to this Project Charge Code.
Budget – Travel ODC: Amount budgeted for Travel ODC costs expected to be charged to this Project Charge Code.
Budget – Miscellaneous ODC: Amount budgeted for Miscellaneous ODC costs expected to be charged to this Project Charge Code.
Budget – Service ODC: Amount budgeted for Service ODC costs expected to be charged to this Project Charge Code.
Actuals Tab
NOTE The system automatically fills in these fields as charges are incurred for this Project.
ACWP – Material: Actual Material costs charged to this Project Charge Code.
ACWP – Labor: Actual Labor costs charged to this Project Charge Code.
ACWP – Labor OHD: Actual Labor OHD costs charged to this Project Charge Code.
ACWP – Machine OHD: Actual Machine OHD costs charged to this Project Charge Code.
ACWP – Material OHD: Actual Material OHD costs charged to this Project Charge Code.
ACWP – Subcontract Labor: Actual Subcontract Labor costs charged to this Project Charge Code.
ACWP – Subcontract Material: Actual Subcontract Material costs charged to this Project Charge Code.
ACWP – Indirect ODC: Actual Indirect ODC costs charged to this Project Charge Code.
ACWP –Travel ODC: Actual Travel ODC costs charged to this Project Charge Code.
ACWP – Miscellaneous ODC: Actual Miscellaneous ODC costs charged to this Project Charge Code.
ACWP – Service ODC: Actual Service ODC costs charged to this Project Charge Code.
Imported Indirect ODC: Imported (from external source) Indirect ODC costs charged to this Project Charge Code.
Imported Travel ODC: Imported (from external source) Travel ODC costs charged to this Project Charge Code.
Imported Miscellaneous ODC: Imported (from external source) Miscellaneous ODC costs charged to this Project Charge Code.
Imported Service ODC: Imported (from external source) Service ODC costs charged to this Project Charge Code.
Details Tab
NOTE These details are used in place of the Budget section. As details are entered, the Budget section will reflect the total of the detail records.
Material Details Button: This is used to add the material details by entering the Item Number, Quantity Required, and Unit Cost.
Labor Details Button: This is used to add the labor details by entering the Operation, Work Center, Process, Labor Grade, Hours, and Hourly Rate.
ODC Details Button: This is used to add Other Direct Charges. Types can be Travel, Indirect Material Purchases, Service Purchases, and Miscellaneous Expenses.
SEE ALSO
Job Code Maintenance
