Article

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Overview

Establish Invoice Processing parameters.

Fields

Allow Multiple Orders on an Invoice: When checked, the system will allow multiple orders shipped to a single customer to be placed on a single Sales Order Invoice (e.g., useful when invoicing periodically yet wanting a single customer invoice).

Post Accounting Invoice Upon Transfer: When checked, the Accounting System's Invoice will be posted automatically upon the Transfer to A/R. Note that the Transfer to A/R cannot be reversed when using this feature.

Require All Dims to Approve Invoice: When checked, all Dimensions on the Company record must be populated on the Sales Order Line being invoiced, which should be auto-set if data is set up properly. Dimensions can be maintained on an unapproved Sales Order Invoice on the Invoice Line Details button popup Dimension tab.

Default Invoice Email as Current User: When checked, the email address of the current login user is used as the default email address when printing the Sales Order Invoice.

Prevent Approval of Zero Price Invoices: When checked, if a Sales Invoice is for $0, Invoice Approval will not be allowed, preventing the Invoice from being transferable.

Carry Ship Date Override to Invoice etc.:  When checked, if the Ship Date on a SO Shipper was overridden to other than the day shipped, the override date will be carried over to the subsequent Sales Order Invoice created from said SO Shipper.

Round Sales Tax Line by Line:  When checked, Sales Tax is calculated and rounded line by line before being summed to the order/invoice total (vs. rounded once at the end).

Round Sales Tax by Jurisdiction:  This option (available only when rounding sales tax line by line) modifies the calculation such that the tax amount for each jurisdiction within a Tax Location is calculated and rounded individually vs. being calculated and rounded once using the total tax rate.

No Reversal of PPY on CR-This-Invoice:  This indicator suppresses the reversal of any Prepayments applied to an invoice when the ‘Credit This Invoice’ process is used to create a Credit Memo for a Sales Invoice. In other words, when this checkbox is checked, the 'Prepayments Applied' amount from the Sales Invoice will not be carried to Credit Memo.

Use Product Dimensions on Inv Header Txn:  Dimension values for Sales Invoice Header transactions are sourced from the first line on the invoice, excluding any Product-specific values. Enabling this field causes the Product specific values not to be excluded (they will also be used on the Sales Invoice Header transactions).

Bypass Auto-Xfer of No Impact Invoices: Enabling this field cause the bypass of the automatic setting of invoices to be Transferred at Invoice Approval time when there are no distributions and no amount owed (if the Sales Invoice is for zero amount) OR In other words, when checked, if a zero value Sales Invoice is approved, the system will not automatically transfer such invoice to AR.

User-added image NOTE When transferring the zero-value Invoice, the system will not actually process the AR transfer logic on that Invoice but it will check the flags 'Transferred' and 'Posted (in A/R)' on the Invoice. So that the user can open this invoice again and make changes (perhaps making it a non-zero invoice).

Disallow Invoice Creation in Fulfillment: When checked, the option to create invoices from the Sales Order Workbench Fulfillment page is removed. In this case, creating the Sales Order Invoice must be done separately, using the Sales Order Invoice function under the ‘Sales Order Processes’ menu.

Require SFCase Number to Approve Invoice: When checked, a Case # must be populated on the Sales Order Line being invoiced. The Case # will be auto-set if set on the fulfilled Sales Order Line. A Case # can be set on an unapproved Sales Order Invoice with the Invoice Line Details button popup from the Details tab.

Close Sales Order on Invoice Transfer:  When checked, the Sales Order will be flagged as 'Closed" upon transferring the Sales Order Invoice to A/R. If the Transfer to A/R is reversed, it will re-open the Sales Order automatically.

Allow Invoice Creation without Shipper:  When checked, Sales Invoices that do not reference a SO Shipper can be created.

Enable Invoice Line COS Redistribution:  When checked, enables the 'Cost of Sales Distribution' button on the SO Invoice and Credit Memos for each of their lines. When the button is clicked, it brings up a maintenance grid where the user can distribute COS among Sub-Ledger accounts before Invoice approval or view the distribution if approved.

User-added image NOTE Field is disabled if Financial integration is with Financial Force and System Defaults > 'Journal Batch Export In Use' field is False.

Prevent Delete of Sales Invoices:  When checked, Sales Invoices can be canceled but cannot be deleted.

Prevent Over-Crediting a Sales Invoice:  This feature will prevent a Sales Invoice from being referenced on Credit Memos over the Invoice amount.

Force Invoice VAT to 6 Decimal Total:  This indicator causes a calculation on Sales Invoice VAT (where VAT is included in the price) so that the Invoice VAT Total accumulated at two decimals equals the VAT total when accumulated at six decimals and then rounded.

SYDATA to Call Avalara Before PPY Apply: When checked, (used with SYDATA - Create Invoice for Shipper when Avalara is active) indicates to make the call for updating the Sales Invoice tax from Avalara before the auto-application of Prepayments to the Invoice.

User-added image NOTE This flag can only be checked when 'Enable Avalara Tax Calculation' is true.

Include Line In Inv Distribution Summary: When checked, this feature includes the Invoice Line in the Sales Invoice Account Distribution summarization process. This provides the line number on the associated GL Transactions, but also increases the volume of distributions and GL Transactions.

Restrict Invoice to One Ship-To Address: When checked, this option restricts adding shippers with a different Ship-To Address from that of a Sales Order Invoice.

Title	SO Control Invoice Processing Tab

URL Name	SO-Control-Invoice-Processing-Tab

SO Control Invoice Processing Tab