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Vendor Class

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Overview

The Vendor Class is used to categorize and define default values for new Rootstock Vendors. A Vendor Class must be selected when creating a new Vendor Master, which is then used to set several default values on the Vendor, which can then be overridden as desired or necessary, similar to how Inventory Commodity Codes and Product Groups work in Rootstock.

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Vendor Class 

Application
 

  • This code is used to set a number of fields when adding the Vendor Master record.

  • When a new Vendor Master record is entered, a Vendor Class is selected and the Vendor Master record is populated with the Vendor Class values. 

  • The values may be overridden during the entry of the Vendor Master or on a saved Vendor Master Record. 

  • These values are carried through from the Vendor Master to the Purchase Order.

  • Vendor Class can further define Vendor default fields.
     

User-added image  NOTE  For Rootstock Vendors added from a Salesforce Account, the Vendor Class is defined on the System Setup > System Default record.

example25.png  EXAMPLES of Vendor Classes: 

  • Direct

  • OEM

  • Distributor

  • Office Supplies

  • Professional Services

Considerations in entered Vendor Classes might be:

  • Currency

  • Terms

  • Material/Service Indicator

  • Buyer


Prerequisites
 

Carriers:  Navigation:  Sales Order Setup > Carriers

Credit Terms:  Navigation:  System Setup > Credit Terms

Currency Master:  Navigation:  System Setup > Currency Master

FOB Codes:  Navigation:  Sales Order Setup > FOB Codes

Freight Terms:  Navigation:  Sales Order Setup > Freight Terms

PO Control:  Navigation:  Purchasing > PO Control

Shipping Method:  Navigation:  Sales Order Setup > Shipping Method
 

When using Rootstock Financials

Bank Account Name: Navigation:  Financial System Admin > Bank Account 

Expense Account (GL): Navigation:  Financial System Admin > GL Accounts
 

Processing
 

  • To add a new record ‘New Vendor Class’ button.

  • Click the ‘Edit’ link in the Action column to edit an existing record.  

  • Click the Name in the ‘Name’ Column to view an existing record.

  • After editing a record, click the Save button to save changes.
     

Fields
 

Vendor Class:  Vendor Class is a method of grouping Vendors with similar attribute values together, and they serve as a source for initializing values when Vendors are added.

Description:  Description of this Vendor Class.

Accounting Dimension Value:  The Accounting Dimension value to be associated with Vendor-related transactions (Optional).

Maintenance Currency Indicator:  When checked, a Vendor created with this Vendor Class will have the corresponding field on the Vendor set, indicating that the Vendor's currency will be used on Purchase Orders placed with that Vendor.

Vendor Currency:  This is the Currency in which the Vendors belonging to this Vendor class do their Transactions. (See also Navigation:  System Setup > Currency Master)

Payment Terms:  Terms set here will be used as the Terms for this Vendor Class. (See also Navigation:  System Setup > Credit Terms)

Freight Terms:  Freight Terms for this Vendor Class. (See also Navigation:  Sales Order Setup > Freight Terms)

FOB:  FOB for this Vendor Class. (See also Navigation:  Sales Order Setup > FOB Codes)

Carrier:  Carrier for this Vendor Class. (See also Navigation:  Sales Order Setup > Carriers)

Shipping Method:  The Ship method set here will be used as the Ship method for this Vendor Class. (See also Navigation:  Sales Order Setup > Ship Method)

Responsible Buyer:  Vendors added using this Vendor Class will default the Vendor's Responsible Buyer to what is set here.

Direct Material Indicator:  Vendors added using this Vendor Class will default the Vendor's Direct Material Indicator to what is set here, allowing the Vendor to be used to purchase Direct Material items.

Service Indicator:  Vendors added using this Vendor Class will default the Vendor's Service Indicator to what is set here, allowing Vendor to be used to purchase Services.

Indirect Material Indicator:  Vendors added using this Vendor Class will default the Vendor's Indirect Material Indicator to what is set here, allowing Vendor to be used to purchase Indirect Material items.

Vendor Lead Time:  This is the lead time that will be set on the Vendor Master. Vendor lead time is the time the Vendor requires to have the purchased item available to ship. It is expressed in days. Used in conjunction with the Vendor Lead Time Override Indicator.

Vendor Lead Time Override Indicator:  When the checkbox is checked, the Vendor Lead Time on Vendor Master records will be used to calculate the Vendor Ship Date (as opposed to the Vendor Lead Time from the PO Commodity Code or PO Item Master).

Vendor Shipment Lead Time:  When the Vendor Shipment Lead Time Override is checked, this is the lead time that will be used. This field displays the number of days required to ship from the Vendor site to make your Dock Date.

Vendor Shipment Lead Time Override Indicator:  When checked, the Vendor Shipment Lead Time on this Vendor record will be used to calculate the Vendor Ship Date (as opposed to the Vendor Shipment Lead Time from the Inventory Commodity Code or Inventory Item Master).

PO Print Form Template:  Vendors added using this Vendor Class will default the PO Print Form Template to what is set here. 

 

Fields (Rootstock Financials only, AP Indicators tab)
 

Default Company for Vendor:  Setting the Default Company used to sync & process Vendor Class Company in RS Financials (see also Navigation:  Financial System Admin > Vendor Class Company).

Accounts Payable User:  Manufacturing User established with the Responsible AP indicator flag (see also Navigation:  Financial System Setup > Financial System User Company).

Multi Company Vendor Indicator:  Establishes Vendor for Multiple Companies (see also Navigation:  Financial System Admin > Vendor Class Company).

1099 Vendor Indicator:  Specifies Vendor as a 1099 Vendor, to be eligible during Accounts Payable 1099 Generate and Print (see also Navigation:  Financial System Admin > Vendor Company, and Accounts Payable > 1099 Generate and Print).

1099 Type:  When the 1099 Vendor box is checked, a user can assign the Vendor Class to one of several specific 1099 types. Options are:

  • Rent

  • Royalties

  • Other Income

  • Fishing Boat Proceeds

  • Medical / Health Payments

  • Non-Employee Compensation

  • Crop Insurance Proceeds

  • Gross Payments to Attorney

  • Fish purchased for Resale


note25 (1).png  NOTE  In Rootstock Financials, creating a new Vendor Master will create a new Vendor Company. The '1099 Vendor Indicator' and '1099 Type' fields on the Vendor Class is used to set the '1099 Type' field value on the Vendor Company as follow: 

  • If the Vendor Class field '1099 Vendor Indicator' is 'False', then the Vendor Company field '1099 Type' will be set to blank.

  • If the Vendor Class fields '1099 Vendor Indicator' is 'True' and '1099 Type' is blank then the Vendor Company field '1099 Type' will be set to 'Non-Employee Compensation'.

  • If the Vendor Class fields '1099 Vendor Indicator' is 'True' and '1099 Type' has any value, then the same value will be set on the Vendor Company field '1099 Type'.


Pay Type:  Set to the Pay type that Vendors assigned this Vendor Class will typically use. Options are:

  • Check

  • Cash

  • EFT

  • Credit Card

  • Bank Card

(see also Navigation:  Accounts Payable > Payment Selection).
 

EFT Sub Type:  This field carries a sub-classification for EFT payments. Options are:

  • Wire Transfer

  • International Transfer

  • ACH Transfer

  • Other

User-added image  NOTE  EFT Sub Type should be blank when Pay Type is not EFT.

Credit Card Vendor Indicator:  When checked, indicates the Vendors assigned this Vendor Class uses a Pay Type:  Credit Card. When checked, Credit Card Account must also be set.

Credit Card Account:   Set to the Credit Card Account that would typically be used to pay Vendors assigned this Vendor Class (where Pay Type: Credit Card) (see also Navigation:  Financial System Admin > Credit Card Account).

Expense Account (GL):  Set to the GL Expense (type) Account that would typically be used with Vendors assigned to this Vendor Class.

Bank Account Name: Set to the Bank Account that would typically be used to pay Vendors assigned this Vendor Class (see also Navigation Financial System Admin > Bank Account).

User-added image  NOTE  The following fields are externally editable but are not accessible from the Visual Force page.

Vendor from Account – Suppress Addresses:  This option suppresses the auto-creation of Vendor Addresses from the referenced Salesforce Account's addresses when Rootstock Vendors are created.

Vendor from Account – Suppress Contacts:  This option suppresses the auto-creation of Vendor Contacts that reference Salesforce Account's contacts when Rootstock Vendors are created.


    SEE ALSO


    Vendor Master
    System Defaults
    Currency Master
    Rootstock Financial Menus
    Settings
    Vendor Class
    Vendor-Class
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