Overview
This article describes the process to review totals and finalize your Cash Receipt. Once the Cash Receipt process has been completed (i.e. Bank deposit entered, Customer payment captured and allocated) a user should:
- Review the totals
- Set the status to Pending
- Post the Cash Receipt
Review the Totals
Expand the Advanced pane and select the "Totals" tab.
Various amounts and totals are displayed:
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Number of Customer Payments: This is the number of customer payments included in the bank deposit
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Sum of Customer Payments: This is the total sum of the customer payments captured and saved
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Deposit Amount Not Yet Applied: This will be > 0 when the sum of the Customer payments above is not equal to the Deposit Amount - Bank value on the Cash Receipts header
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Net Cash Consumed: This is the total amount of the customer payment applications processed and saved.
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Rounding Var - Bank to Home: Cumulative Rounding amount due to exchange rates.
A user will not be able to finalize a Cash Receipt if the following rules are not present:
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Sum of Customer Payments - Home Currency: This should be the total bank deposit in home currency
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Sum of Customer Payments - Bank Currency: This should be equal to the bank deposit amount in Bank currency
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Deposit Amount Not Yet Applied-Home Curr: This should be 0 when all customer payment have been processed
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Deposit Amount Not Yet Applied-Bank Curr: This should be 0 when all customer payment have been processed
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Net Cash Consumed - Home Currency: This should be equal to the Sum of Customer Payments - Home Currency above
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Net Cash Consumed - Bank Currency: This should be equal to the Sum of Customer Payments - Bank Currency above
Once all the above rules are present, then the user can change the status to “Pending”.
Change the Status to Pending
To change the status to pending, click on the Set Status to Pending button or the user click on Edit button (in the Main Cash Receipt Screen), selects “Pending” in the Status dropdown field and click on Save. The Cash Receipt is now ready for Posting.
Post the Cash Receipt
If Multiple Transactions per Session has been checked in AR Control, posting is done via the “Cash Receipts Journal” program. If not, Posting is done by pressing the Post button that appears on the Deposit screen when the deposit status is “Pending.”
SEE ALSO
Cash Receipts
Create Bank Deposit
Capture Customer Payment
Customer Payment Allocation
