Inspection Order

Overview

Inspection Orders are created to track activities involving the inspection of inventory items coming into Inventory, either by a Purchase Order receipt, a Work Order receipt, or an RMA receipt. Inspection Order templates are defined and linked to item number for Purchase Order or Work Order receipts, or Rootstock products for RMA receipts:

• Inspection Order templates are linked to a purchased item in the Purchase Item Master. When an item is received, an Inspection Order is created for that Purchase Order Line and item.

• Inspection Order templates are linked to a manufactured item at an operation step in the manufacturing routing for that item. Each operation step in a Routing may have a unique Inspection Order template assigned to it. When an item is reported complete for an operation step, the Inspection Order is created.

• Inspection Order templates for RMA’s are linked to the product in the RMA detail tab. When an RMA receipt is created to return a product, an Inspection Order is created.

• Users can manually create an Inspection Order at any time for material held in inventory.  The order is then processed and items either pass and are returned to Inventory or fail and must be dispositioned.
   

Application

Inspection Orders are automatically created when items or products with assigned Inspection Order templates are transacted - Purchase Orders, Work Orders, or RMA’s. Users can define as many Inspection Order templates as needed to support their business process.  For example, a Work Order Operation may have one Inspection Order to verify the correct color/paint has been applied, and a second Inspection Order on the same Operation to verify the quality of the paint application.

When a WO Operation generates an Inspection Order, the Inspection Order needs to have its Final Disposition processed before the quantity is to be completed for that given WO Operation, as long as that is the only Inspection Order linked to the WO Operation. If there is more than one Inspection Order for a given WO Operation, the verification will be bypassed. This also applies to booking attempts through SYDATA or Clock On-Clock Off functionality.

Navigation

Inspection Order
 

Header Section
 

Fields
 

Division:  The Division in which the Inspection Order is created. This field cannot be accessed or edited by the user.

Inspection Order Number: System-generated sequential number.

Inventory Item:  Item or product being inspected on this order.

Inspection Quantity:  The quantity to be inspected on the Inspection Order. It may be all or part of the items in the transaction triggering the Inspection Order. The quantity to be inspected is determined by the inspection template.

Quantity OK:  This is the quantity that passes inspection as defined in the “inspection order steps” tab. For Serial Inventory Items, this field is not editable. For Serial Items, the value is the number of Quantity OK mentioned on the Inspection Order Serials tab.

Quantity to be Scrapped:  This is the quantity of the item inspected that does not pass inspection as defined in the “Inspection Order Steps” tab. For Serial Inventory Items, this field is not editable. For Serial Item, value is the count of Scrap quantity mentioned on the Inspection Order Serials tab.

  NOTE:  When an Item is scrapped, and the associated cost transactions are created, the result does NOT create or update the usual Inventory Item By Location (ICLOCITEM) record. Instead, what is created is a Item Scrap by Stock Loc (ICLOCITEMSCRAP) record, since the item is not in a consumable stock location.

Quantity in Other Disposition:  This quantity is deferred to further inspection or action. It has not passed, and it is not set to be scrapped. Often materials in this state will be further inspected by a Material Review Board. For Serial Inventory Items, this field is not editable and the value is the count of Other Quantity mentioned on the Inspection Order Serials tab.

Comments:  Any comments that an operator or inspector wants to add to the Inspection Order.

Order Status:  Order statuses are New, Pending, In-Process, Partial Completion, Completed, Dispositioned, Disposition Error.

  NOTE:  When the Item is serial controlled and from a WO Operation, and only a  partial WO Qty is coming to inspection, the Inspection Order will be created with the Order Status as Pending. If the Order status is Pending, using the Specify Serial Number option, select the Serial number(s) available for Inspection.

Inventory Site:  The physical location where the inspection takes place. This cannot be edited by the user.

Project:  Indicates the Project to which the inventory being inspected is assigned.

Lot Number:  The Lot Number assigned to the material being inspected.
 

SEE ALSO
 

Inspection Order Locations Tab
Inspection Order Origination Tab
Inspection Order Steps Tab
Inspection Order Serials Tab
Inspection Orders - Processing