Purchase Order Line

Item:  The Item Number being purchased on this Purchase Order Line.

Division:  The Division associated with this Purchase Order Line.

Inv Site:  The Inventory Site where the item will be received. This defaults to the main site for the Inventory Division.

Inv Division:  This is the Inventory Division where the item will be received. It is also used for MRP planning purposes.

Purch UOM:  The purchasing Unit of Measure for this Purchase Order Line item.

Inter-System Sales Order Line:  This field provides a lookup to the Sales Order Line that was created from this Purchase Order Line.

Site:  The Site associated with this Purchase Order Line. The default Site is defined on the Division Master for this Company.

Purchase Order:  The Purchase Order Number associated with this Purchase Order Line.

Line No:  The line number assigned by the system.

  NOTE  If lines are deleted, new lines do not re-use the deleted line numbers, so it is possible that a Purchase Order may not display every sequential line number.

Status:  The Purchase Order Line Status changes automatically as the Purchase Order Line goes through the steps from adding the line to receipt of the full quantity. If 'Approvals' are turned on, additional status levels are defined.

Item Type Select:  This field indicates whether a Purchase Order Line was for Direct Material (including Subcontract), Indirect Material, or Service Items.

Item:  The Item Number being purchased on this Purchase Order Line.

Project:  This is the Project associated with the Purchase Order Line. If provided, it defaults from the header (Advanced section) but can be overridden at the line level.  The Home project is entered here if the Project is inactive in this Division.

Qty Req:  The current total quantity ordered on this Purchase Order Line. If a value is entered in the optional 'Default Qty Ordered' field on the Item Vendor Master, that value is automatically entered into this Qty Req field. The user can override if desired.

Qty Accepted:  Quantity received minus the Quantity returned.

Qty RTV:  This is the Quantity Returned to the Vendor on this Purchase Order Line.  A quantity in this field indicates that some or all of the original line quantity was not acceptable and the Vendor will 1) Not invoice this quantity and 2) not replace this quantity.

Qty Remaining, Inv:  The inventory-UOM Quantity remaining to be received on this Purchase Order Line.

Original Qty Required:  Original quantity on the Purchase Order Line.

Qty Remaining, PO Line:  This is the quantity remaining to be received on this Purchase Order Line.

Dock Date:  The date that the item being purchased on the Purchase Order Line must arrive on your dock to accomplish the the Due Date set on the line. It will be the same as the Due Date unless an inspection lead time exist for the Commodity Code of the item, or is overridden on the Item Master. The Dock Date is always equal to or earlier than the Due Date, and is calculated as the Due Date minus the 'Receiving Inspection' Lead time. However, once the line has been created, adjustments to either the Due Date or the Dock Date will adjust the other by the difference in days between them - the lead time is only used when initially creating the line and is not checked again when either of the dates is updated.

Due Date:  This is the date Direct Material Items must be available in stock, or Indirect Material is to be delivered to the requesting department. For Service Items, this is the date that the Service is to be completed. It will always be equal to or greater than the Dock Date, depending on any built-in lead times.

  NOTE  This 'Due Date' is determined based on the 'Dock Date' and the 'Lead Time, Receiving Inspection' on the Inventory Item Master > Lead Times tab associated with the PO Line item. For example, if the 'Dock Date' is June 6th, the 'Lead Time, Receiving Inspection' is '3', then the 'Due Date' will be June 9th (i.e., June 6th + 3). As noted for Dock Date, the lead time is only considered when initially creating the line. Once the line exists, the Dock Date or Due Date is adjusted by the number of days between them, and not by factoring the Lead Time again.

Inv UOM:  The Unit Of Measure for this item when in Inventory. It is initialized from the Inventory Item's Unit Of Measure.

Inventory Qty Ordered:  Total quantity expected to be received to inventory on this Purchase Order Line.

Project Charge Code:  When Project Charge Codes are active, select a predefined Project Charge Code consistent with the Project defined on the Purchase Order Line.

VAT Class:  When VAT is used, select the predefined VAT Class applicable to this Purchase Order Line. Once selected, the remaining fields will default to the corresponding values from the selected VAT Class but may be overridden.

  NOTE  When adding a Purchase Order Line, if the 'VAT Class' is left blank, it will be populated from:

• The 'Override VAT Class' (if any) on the Vendor Item Master (OR)

• The 'Override VAT Class' (if any) on the Vendor Master if it belongs to the same Division for which the Purchase Order Line is created. Otherwise, the system will look for a similar VAT Class (as mentioned on Vendor Master) belonging to the Division for which the Purchase Order Line is created. If found, it will be used (OR)

• The 'Override VAT Class' (if any) on the Purchase Item Master if the flag 'Override VAT Class Indicator' on the Purchase Item Master is unchecked. If the flag is checked, the 'Override VAT Class' (if any) on the PO Commodity Code associated with the Purchase Item Master will be used. Otherwise, the 'Primary VAT Class - Purchases' on the Division Master associated with the Purchase Item Master will be used.

PO Price Excludes VAT:  When checked, VAT charges will not be included in the PO Price defined on the Purchase Order Line. When unchecked, the VAT charges are expected to be incorporated into the PO Price.

VAT Percent:  The percent of VAT charged.
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VAT Recovery Percent:  The percent of VAT charged that will be recovered.

Exchange Rate Schedule:  Exchange rate identifier when the Purchase Order Line was created.

Unit VAT Amount (Maint Currency):  The unit value of the VAT.

Current Internal Revision Number:  This is the line revision number currently implemented for this Purchase Order Line.

Item Vendor Master:  The Item Vendor Master record associated with this Purchase Order Line Item and the Purchase Order Vendor.

Vendor's Part Number:  The Vendor's Part Number associated with this Purchase Order Line's 'Item Vendor Master'.

Sub WIP Account:  The Manufacturing Sub Ledger Account when the Purchase Order Line is identified to a Subcontract PO.

Work Order Number:  The Work Order Number associated with this Purchase Order Line.

Work Order Operation:  The Work Order Operation associated with this Purchase Order Line.

Intra-Company Direct Purchase:   When checked, it indicates that this item can be used in an Intra-Company (between Divisions) Direct Purchase.

Inter-System Direct Purchase:  When checked, indicates that this item can be used in an Inter-System (between Companies) Direct Purchase.

Vendor Requested Receipt Date:  For subcontract items—the date the Vendor requests that supplied components be on their dock.

Freight Terms:  The Purchase Order Line Freight Terms defaults from the Freight Terms on the Header, which defaults from the Vendor selected. If an override is specified, it must be a valid Freight Terms Code.

Ship Via Type:  The Purchase Order Line Ship Via defaults from the Ship Via on the Header, which defaults from the Vendor selected. If an override is specified, it must be a valid Ship Via Code.

Service Type:  There are four PO Item Types of Service: Amount, Hourly Rate, Daily Rate, and Monthly. 'Amount' is a flat charge and quantity of one, while the other types multiply the rate times the entered quantity to calculate the total cost.

Close Short Indicator:  This indicates that the Purchase Order Line is closed without receiving the total quantity ordered. Close Short is a manual effort performed in the Revision window, Dates & Indicators tab, by checking the 'Close Short Indicator' box.

Organizational Department:  Defaults to Organizational Dept. called out on Purchase Order Header, but can be overridden on each line. It determines default information, including approvals and authorizations.

Inspection Order Template:  When Inspection Orders are to be used for the PO Receipt of this Purchase Order Line, select the predefined Inspection Order Template for subsequent Inspection Orders generated.

Accrued AP Account:  This field is initialized to the Company's AP Clearing Account for all Purchase Orders. The account will be credited on a Purchase Order receipt (for Direct or Indirect Material or authorized Service).

Status Date:  This is the date the current Purchase Order Line status was set.

Authorization ID:  The authorization ID required for payment authorization for Indirect Material and Service Item purchases.

Expense Account:  This account only applies to Indirect Material or Services and will become the debit account on an Indirect Material receipt or a Service authorization.

  NOTE  The user can change the 'Expense Account' even on the partially received Purchase Order Line. But the 'Expense Account' can't be changed once all the Line Quantities are received.

Taxable:  If this is checked, this item (or service) is considered taxable when bought. It defaults from the Purchase Item Master record.

Price Source:  This is used with Vendor Agreements. It is a two-part code that indicates how the price and discount were derived.

The first three characters define where the initial Price was obtained:
 

• Agreement Item Price by Date & Qty (POAGPDQ) ADQ

• Agreement Item Price by Date (POAGPD) AID

• Agreement Item Price by Qty (POAGPQ) AIQ

• Agreement Item Price  (POAGP) AIT

• Agreement Commodity Code Price by Qty (POAGCQ) ACQ

• Agreement Commodity Code Price  (POAGC) ACC

• Item Project (ICITEMPROJPRICE) IPJ  (not currently used)

• Item Vendor Price (POITEMVEND) PIV

• Item Vendor Last PO Price (POITEMVEND) PVL

The last three characters define where the “price modification” Discount was obtained:
 

• Agreement Item Price by Qty (POAGPQ) AIQ

• Agreement Item Price  (POAGP) AIT

• Agreement Commodity Code Price by Qty (POAGCQ) ACQ

• Agreement Commodity Code Price  (POAGC) ACC

System Calculated Price:  This is the price the PO pricing engine generates. The System Calculated Price will be populated when the Price Source is populated. 

Amount Required:  Total amount on this Purchase Order Line. 'Amount' is in currency (quantity * unit cost), while 'Quantity' refers to the numerical quantity of the line item ordered.

Amount Required:  Vendor's Currency - Total amount (quantity * unit cost) of this Purchase Order Line in the Vendor's currency.

Amount Required:  (Maintenance Currency) - Line Total in line currency (quantity * unit cost) in PO currency.

Amount Completed:  Total amount received on this Purchase Order Line in the PO currency.

Amount Completed: Vendor's Currency:  Total amount received in the Vendor's currency on this Purchase Order Line.

Exchange Rate:  The exchange rate for this Purchase Order Line.

Unit Price:  This is the Purchase Order Line's Unit Cost in the Maintenance Currency. The Vendor Master Record-setting determines maintenance Currency. It can be either the Vendor's currency or home currency, which is set on the company master record.

Unit Price: Home Currency:  This is the Purchase Order Line Unit Cost in the Home Currency.

Unit Price: Vendor's Currency:  This is the Purchase Order Line Unit Cost in the Vendor's Currency.

  NOTE  When the Purchase Order Line is saved, the value of the fields 'Unit Price: Home Currency' and 'Unit Price: Vendor's Currency' will be set from the 'Unit Price'.

Pricing Purchase Agreement:  This field links to the Purchase Agreement used to determine the price when the Purchase Order Line was added. It will reference the Agreement on the Purchase Order Header unless it was overridden on the Item Vendor Master.

Pricing Purchase Agreement Item Detail:  When Purchase Order Lines are priced from an Agreement Item Detail using the Max Purchase Quantity method, this field links to that Agreement Item Detail to facilitate updating the Total Ordered Quantity.