Overview
The Inbound Shipment functionality facilitates the tracking of Containers/Shipments of inbound purchased direct material from suppliers via maintainable predefined routes (with transit times) and the ability to update Purchase Order line dock dates via a simple update function.
Key benefits of the functionality include:
- Update all PO Lines within the Container/Shipment when delivery time frames change as opposed to updating each Purchase Order record manually.
- Container Tracking.
- Predefine Shipment Routes via a maintainable Shipment Route Master.
Prerequisites
- Inbound Shipment Route Master Setup
- Inbound Shipment Route Type Setup
- Inbound Shipment Container Type Setup
See below diagram that shows how the Route Types are used in the Inbound Shipment process.
Navigation
Inbound Shipment
Processing
Fields
Division: Division in which the Inbound Shipment is to be processed. When adding a new record, this defaults to the users current division, and cannot be changed after the record is saved.
Shipment ID: Unique user-defined alpha-numeric identifier up to 30 characters in length. Must be entered when adding a new record, and cannot be changed after the record is saved.
Source Shipment Route: This is a value selected from the Shipment Route Master object. Must be selected when adding a new record, and cannot be changed after the record is saved.
Route Type: This is a value selected from the Shipment Route Type object.
Must be selected when adding a new record, and cannot be changed after the record is saved.
Comments: User defined comments.
POs Updated-To Date: Indicates the PO Dock Date on the PO Lines with the Planned Arrival Date once a Planned Arrival Date is entered and the Update PO’s with Planned Arrival Date function is run.
Steps Tab: Add/Maintain Shipment steps as required.
Fields
Step ID: User-defined alpha-numeric identifier up to 30 characters in length.
Step Sequence: Defines the sequence of the steps.
Description: User-defined alpha-numeric description of the step up to 100 characters in length.
Provider: Lookup to the Vendor Master records.
Carrier: Drop down list of Carriers defined in the Carriers module (Sales Order Setup).
Transit Time: Time in days for the duration of the Shipment step.
Needed Departure Date/Needed Arrival Date: System derived dates based on PO Line Dock Dates vs Shipment Step Transit Times.
- Once PO’s are added to the Container and the Calculate Dates Needed function is run, the Needed Departure Dates and Needed Arrival Dates will be defined taking the Transit Times defined within the Shipment Steps.
Planned Departure Date/Planned Arrival Date: Maintainable fields to capture expected/planned Departure Dates and Planned Arrival Dates.
- Once dates are entered and the Update PO’s with Planned Arrival Date is run, the PO Line Dock Dates will be updated with the last Planned Arrival date in the Shipment sequence.
Actual Departure Date/Actual Arrival Date: Maintainable fields to record the actual dates of Departure and Arrival.
- The dates entered in these fields are for information purposes only.
Containers Tab: Add/Maintain Containers as required.
Container ID: User-defined alpha-numeric identifier up to 30 characters in length.
Description: User-defined alpha-numeric description of the step up to 100 characters in length.
Container Type: Drop down list of Containers defined in the Inbound Shipment Container Type Setup.
Contents: This is a lookup to open PO Line records so PO Lines can be added to the Container. Records can be filtered using the Item or Vendor filter options.
SEE ALSO
