Various Sub-Ledger Accounts are utilized when processing a Work Order.
Navigation
Work Order > Work Order Header > Misc Tab
Fields
WIP Account: Identifies the Work In Progress Account to which all charges applied to this Work Order will be charged. This field defaults from the Commodity Code associated with the Work Order Parent Item and can be overwritten on the Work Order with another appropriate Mfg Account.
Variance Account: Identifies the Variance Account to which Work Order Variances will be charged. This field defaults from the Commodity Code associated with the Work Order Parent Item and can be overwritten on the Work Order.
NOTE Work Order Variance is calculated and booked at the time of the Work Order Close.
Scrap Account: This identifies the Work Order Scrap Account to which any Work Order Scrap will be charged to. This field defaults from the Commodity Code associated with the Parent Item on the Work Order and can be overwritten on the Work Order with another appropriate Manufacturing Account.
Work Order Dimensions
Navigation
Work Order > Work Order header > Dimension Tab
This tab displays all of the Dimension Values (1 – 8) that have been selected for this Work Order
Application
IMPORTANT Dimensions are used by various accounting software packages as a means to track financial information by using sub-categories (Dimensions) to extend the General Ledger Chart of Accounts. This allows each Company to tailor the dimension definition and structure to accommodate their specific needs. Within the ERP system, individual transactions are stamped with the General Ledger Account Number along with a variety of other values stored in the dimension fields. The values are posted to the General Ledger for use in financial reporting.
Considerations:
Dimensions are not allowed in a QuickBooks interface.
Dimensions are text values that are associated with Rootstock Cost Transactions.
The Rootstock application accommodates up to 8 dimensions. Financial Force Accounting only supports 4 dimensions. When using Financial Force, more than 4 dimensions can be used in Rootstock by using Dimension Source Overrides. This allows a given dimension value to be transaction-specific.
Dimension control is at the Company level. Here, the number of dimensions being used and the standard ‘source entity’ for each dimension is defined.
A table containing valid values for each dimension is maintained within Rootstock. When using Financial Force accounting, the dimension value must be created first in Financial Force. In Financial Force, the dimension name and reporting code must be identical and must match the Rootstock value exactly.
The dimension values can originate from the following Rootstock ‘entities’:
Division
Project
Organizational Department
Inventory Item (which defaults to its Commodity Code)
Purchase Item (which defaults to its Commodity Code)
Sales Product (which defaults to its Product Group)
Customer
Manufacturing & Engineering Department
Dimension values are assigned to each source entity in their respective maintenance programs (Division Maintenance, Item Maintenance, etc.), are associated with the order records and are then stamped on the Cost Transaction Records.
System generated transactions that stamp dimension values on Rootstock Cost Transactions (and to Financial Force Accounting Journal Entries) include:
Work Order (Component Issue, Work Order Receipt)
Sales Order (Sale and Cost of Sales Transactions, etc.)
Purchase Order (Purchase Order Receipt, RTV, Scrap, Sub-contract Processing, etc.)
Machine and Labor Bookings
Miscellaneous Inventory Transactions (not associated with an ‘order’) such as stock adjustments from cycle counts.
The user also has the ability to override the source entity for any dimension, for any of the five transaction types noted above. This is accomplished by using the Dimension Source Override in the Set-Up Menu.
Because transactions within Rootstock originate from different functional areas of the system, not all entities are available for all transactions.
EXAMPLE There is no Customer associated with a Purchase Order transaction.
